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New hires may have long needed and wanted that job you’ve just hired them for. In fact, for others, this may be a dream come true. But, how many new hires are more nervous about their first day at work than they are excited? Truth be told, the stress and anxiety of starting a new job may get in the way of new hires actually enjoying their first day of work.
This is where you come in as the employer or human resources (HR) manager. With the hiring process over and done, the next step is employee onboarding. It involves more than giving your new hires an orientation or filling out the paperwork. Rather, a good onboarding process makes the real difference in helping new hires settle into their new roles.
Below are some practical tips and pointers to welcome new employees and set them up for success right from the get-go.
1. Let The Entire Team Take An Active Role
The day before a new team member is slated to arrive, hold a meeting with your current employees. Let them know about a new hire coming in so they know what to expect.
When your current team members know the job the new hire will be doing, there’s a strong possibility that they can be of significant help to the new employee. More than giving a friendly ‘hello’ to the newbie, they can serve as informal mentors.
2. Do Not Wait Until Their First Day
One common misconception even seasoned HR managers fall for is that the employee onboarding process starts on the new hires’ first day of work. Ideally, good employee onboarding should get underway before the new employees start working. It commences immediately after you’ve told them they’re hired.
The reason is that the first day of work is always a nerve-wracking time for new employees. You can help them feel more confident coming to the workplace by assisting them before their first day.
For instance, send a digital copy of the company manuals and instructions beforehand so they can read through them in advance. You can also send in advance the necessary documents that are usually signed on the first day of work.
When you do this, you make the first day of work less overwhelming for them. They can focus instead on gaining clarity about their specific responsibilities and building a positive relationship with the other team members.
3. Discuss Company Culture And Set Expectations Right Away
You need to help new hires understand and adapt to the company culture as soon as possible. Company culture is a tricky thing because it consists of unspoken rules anchored on shared values that significantly impact how work gets done. It also includes expectations about behavior and attitudes.
Aside from informal expectations dictated by the company culture, you should set clear expectations about how they should perform their specific responsibilities. They should also know how their work performance will be assessed.
It’s essential to ensure you’re all on the same page regarding formal and informal company expectations. The earlier the new hires are briefed and acquainted with the company culture, the higher the likelihood they will become key players contributing to the company’s success. Most importantly, you may notice your employee retention rates improve too.
4. Test New Hires
Who says placement and evaluation tests are only for school? You can also use them in a professional setting.
You may have a general idea about the new employee’s expertise and experience from their resume. But, it’s another thing to measure their skill levels. Because your goal is to set your employees up for success from the beginning, it’s essential to test them to determine if they have the requisite skills and behavioral qualities to perform well in their current roles.
Through testing, you can gauge what you need to teach the new hires. This can prevent micromanaging, which can make the new employees feel that you don’t trust them enough to learn, grow, and do their job well.
Now that you know what they know and don’t know, you can be more precise with additional training and give them just the right amount of supervision.
As you can now gather, employee onboarding goes beyond giving the new hires an office and showing them their workstation. Instead, it’s the combination of the HR team’s strategies to help the new employees settle smoothly into their new roles.
The importance of a solid onboarding process should not be overlooked as it’s critical to ensuring that new employees are engaged and productive. Furthermore, the process should enable new hires to feel a sense of belongingness, making them look forward to their career growth with your company.